Price Levels Login

Please ensure that you have read and understand the following topic links before reading on.

For each TOTECS project there is the ability to store any number of price levels. Each price level is assigned to a product and allows multiple prices to be stored for each product. Customer accounts can be assigned to one price level, which then determines all the pricing of products that users assigned to the account can see across the inventory.

Each price level can have the following data set:

Price levels can be key component of selling products at different prices for each segment in a market. Lets take an example. Below the following 7 price levels have been set up with different pricing for 3 products.

Looking at product ABC it can be sold from $1.00 up to $4.00. The price that it is sold at is determined based on the price level assigned to the customer account that is being used to buy the product. So if user "Sam" was assigned to a customer account called "Retail", and that account was assigned to the price level "Local Retail Price", then they would see product ABC sold for $1.75, product DEF sold for $29.00, and product GHI $13.00. If user "Lee" was assigned to a customer account called "Lee Company Pty Ltd", and that account was assigned to price level "VIP Wholesale Price", then user Lee would see product ABC sold for $1.10, product DEF sold for $10.00, and product GHI sold for $12.00.

This example shows how different users can see different prices for the same products, and forms one of the key aspects of selling to a number of different audiences, without having to create a unique price for each person or organisation.

Each customer account can be assigned to the same price level, so in the example above 1,000 customer accounts could be assigned to the one VIP Retail Price, and 15,000 customer accounts could be assigned to the "Wholesale" price level. By setting up multiple price levels it makes its easy to change the prices for customers by simply switching the price level they are assigned to. This can be a big time saver for administrators, and make pricing managable for a large number of unqiue customers.

Price Level Quantity Break Pricing

Price levels can also be used to set quantity break (also known as Volumn Discount) pricing for products. This means that if the user orders over/under/equal to certain quantity then they may be able receive further discounted pricing. Below is an example where quantity break pricing has been set for products across different price levels

In this example if the user "Sam" was assigned to a customer account called "Retail", and that account was assigned to the price level "Local Retail Price". Had they decided to buy a quantity of 15 ABC products, then each product unit would cost $1.60, instead of $1.75. This shows hows different price level prices can be set at different quantities, which allows users to buy more products for less unit costs. 

Note that the TOTECS platform supports the quantity breaks working in different directions. So a project can be set to apply quantity break pricing when it exceeds the quantity break threshold, or if it was below a quantity break threshold. This same setting apply to all quantity breaks across the whole project.

Recommend Retail Price (RRP) Level

For each TOTECS project there is the ability to set one price level as being the RRP price level. In the Trade interface, and on content managed websites there is the ability to show a product's RRP price based on this designated price level, with the price level price assigned to the user's customer account. This allows users to see if they are getting a better deal of a product's price. If the RRP price level price of a product is less than their designated price-level product price, then the RRP price will not show for them.

For content managed websites that have the Regions feature enabled, there is the ability to assign different RRP price levels to each region. For example this means guest users viewing a product from Europe could see a different RRP price than users viewing the same product from a US location.

Import Price Levels From External Business Systems

The only way to modify or add price levels into a TOTECS project is to import price levels from an external business system, either through the Connector software, or by using the platform's Data API directly. The Connector software supports importing price level data from a number of different business systems, or from data sources such CSV spreadsheet files and relational databases. It is important that when importing price levels into a TOTECS project that the price levels are imported before any product or price-level pricing data is imported, otherwise the products may not be able have any product pricing assigned to them.

Within the Administration Centre of a TOTECS project, under the Inventory menu there is a menu item labelled Price Levels that takes administrator users to the Price Levels interface. Within the interface administrator users can view all of the price levels that exist within the project.

View Price Levels

For administrator users to view price levels follow these steps:

1. Open a web browser and go to the Administration Centre for the relevant TOTECS project.
2. Click on the Inventory menu button.
3. Click on the Price Levels menu link.

A table displays with all of the price levels that exist within the TOTECS project.

• For administrator users to be able to access the Price Levels Administration Centre interface to view price levels they must be assigned to an Admin Permission Role that has the "Inventory" permission set to Allow.
• To import price levels through the Connector Data Import, or through the platform's Data API an administrator user must be assigned to an Admin Permission Role that has the "Modify Data with Data Import and API" permission set to Allow. That administrator user's credentials need to be configured in the Connector software.
• To allow users to see products in the Trade interface, or on a content managed website they must be assigned to a customer account which is assigned to a price level, and that the product has pricing set for. An exception applies for users to be able to see products if of the user's assigned customer account is a part of a valid contract that contains pricing for a product.
• To set the RRP price level for a TOTECS project go into the Administration Centre, under the Inventory menu, in the Products settings interface for the setting labelled "RRP Standardized Price Level" select a price level to set as the RRP price level. This RRP Price Level feature must be activated by your TOTECS representative.

• Set up more price levels to reduce the amount of contract, or customer account specific pricing that applies to a broad number of customer accounts or products.
• Set up one price level to be Recommended Retail Price (RRP). Each TOTECS project has the ability to set one RRP price level, which can be used to show a user RRP price compared to the price level that their customer account is assigned to.
• In content managed websites that have the Regions feature enabled, there is also the ability to designate a price level for each region as being the RRP price level. This allows different regions such as Europe or US, to see different RRP pricing of products.